![]() The approver of discretionary expenditures is expected to be prudent and exercise sound judgment. Requests for payment and/or reimbursement are subject to review and approval by one level of management above the requestor.Refer to the " Employee Reimbursements under an Accountable Plan" document on the Controller’s web page for more information. Requests for reimbursement must be accompanied by appropriate documentation (i.e., original receipts with an explanation of the business purpose including who, what, where, when and why).When paid from sponsor funds (e.g., grants and contracts), the expenditure must be allowable and comply with the sponsor’s guidelines.When paid from restricted funds (e.g., gifts and endowment earnings), the expenditure must comply with the restricted purpose stipulated by the donor.Funds must be available to support the expenditure (i.e., deficit spending is not permitted).Expenditures must be in compliance with University policies and procedures.Under no circumstance may University funds be expended for goods and services that do not have a clear business purpose and/or are personal in nature. The policies in this document are intended to provide specific guidelines for use in identifying the circumstances for, as well as the appropriateness of, incurring costs for selected discretionary expenditures including (Update Links):Īll University funds including operating accounts, gifts, endowment earnings, discretionary funds and grants/contracts, are expected to be expended in a reasonable and prudent manner and only for business related activities that support RIT’s mission. When applicable, in compliance with restrictions and other conditions specified by external funding sources.Authorized by appropriate individuals with budget authority.All business related expenditures are expected to comply with the following guidelines. ![]() RIT departments and employees incur a variety of business related expenditures that contribute to, and support the mission of, the University. ![]()
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